Campus Policies and Procedures

This section contains general campus policies and procedures which apply to all students. Specific policies for student organizations or residence halls may be found in other sections of the Student Handbook.

• Advertising and Logo Use
• Alcohol Policy
• Animals and Cable TV
• Confiscations and Hacking Devices
• Demonstration Policy
• Drone or UAV Operational Guidelines
• Drugs, Marijuana And Other Substances
• Hazing Policy
• Lithium Battery Powered Devices, Pond Safety and Skateboards/Roller Blades
• Posting Policy
• Solicitation and Selling Policies
• Tuition Refund Insurance
• University Policy On Trips
• Visitor Policy
• Weapons

Advertising

Any publication, poster, advertisement or brochure circulated off campus MUST be cleared through University Relations.

Logo Use/Graphic Standards

Bryant University has a clearly defined logo treatment that consists of the official University Seal and a Wordmark. This treatment should be used on any digital or print communication that represent the institution. Furthermore, the University Seal cannot be altered or modified in any way. To use the logo, an individual, organization, or department is asked to contact University Marketing and Communications to request permission.

Aside from the University logo treatment there are two other accepted logos that fall within the Bryant University graphic standards.
∙ Bryant Bulldogs (athletic logo)
∙ Bryant Alumni Association logo
Individuals or organizations wishing to use either of these logos must also contact the University Marketing and Communications for prior approval.

First and foremost, Bryant University follows and enforces state and federal laws regarding alcohol. Further, Bryant University is committed to encouraging and facilitating responsible student decision making. The University recognizes that responsible decision-making concerning alcohol is especially crucial to the health and safety of students, the campus community, university property, and the educational mission of the institution. Alcohol abuse is shown to have serious negative effects on the abilities of students to reach their educational goals. While students have the primary responsibility for maintaining their academic progress and overall health, Bryant University must, in all of its programs, services and activities promote and enforce the responsible use of alcohol on its campus and among its community members. To achieve this goal, as well as to monitor and regulate alcohol-related behavior, Bryant has adopted the following policies.

A. Summary of State and City Laws Concerning Alcohol

1. Rhode Island law regarding alcoholic beverages states that no alcoholic beverages can be sold, delivered or in any way given to a person under twenty-one (21) years of age. The possession of alcohol is also in violation of this State law. Anyone under the age of twenty-one (21) years who knowingly makes false statements as to their age in order to purchase or in any way procure alcoholic beverages shall be subject to appropriate penalties by the State of Rhode Island. This includes the use of falsified or false identification in order to procure alcohol in violation of the law. BRYANT UNIVERSITY IS OBLIGATED TO ABIDE BY AND ENFORCE THIS STATE LAW.
2. Open Container: Smithfield Town Ordinance (chapter 118) prohibit open containers of alcohol in public areas. This includes outside, public lounges, hallways, etc.
3. Outdoor Gatherings and Alcohol: In accordance with the Smithfield Town ordinance prohibiting open containers of alcohol outside, alcohol is not permitted outside, with the exception of licensed permit areas during pre-approved major campus events.

 B. Enforcement

While it is understood that employees of the Department of Public Safety and the Office of Residential Life encounter violations of these policies more often than others, enforcement of the alcohol policy and other policies contained in the Student Handbook are the responsibility of all members of the Bryant community. Faculty members, administrators, staff members and students may report violations of the alcohol policy to the Department of Public Safety.

C. Alcohol Limits

Students who are 21 and over may have in their possession no more than one of the following amounts of alcohol at any time. These amounts are as follows:

• 12 pack of beer
• 12 flavored malt beverages/wine coolers
• Maximum of 750 milliliters of wine
• Maximum of 375 milliliters of distilled spirits
• Students may only possess one of the categories above at a time. (For example, students may not possess a 12 pack of beer and 750 milliliters of wine at the same time)
• Grain alcohol or equivalent substances are not permitted
• Beer and other alcoholic substances must be transported in the designated quantity
• Transportation in packaging of quantities larger than designated is not permitted
• The University reserves the right to confiscate all of the alcohol in question if circumstances dictate so
• Confiscated alcohol is disposed of; it will not be returned regardless of age

D. Locations in which Alcohol may be consumed

• Residence Halls
• Students over the age of 21 may consume alcohol in the privacy of their residence hall bedrooms.
• Students may consume alcohol in their suite/Townhouse lounges/ common areas only when all residents of the suite/Townhouse are 21 or over.
• Students who are underage may not possess or drink alcoholic beverages.
• No alcoholic beverages are permitted in Residence Halls Bristol, Warren, and Barrington, or any other designated first-year area.
• Licensed Facilities
• The only entity permitted to sell alcohol on the Bryant campus is the Campus Dining Services.
• License holders on the Bryant campus are responsible for ensuring that alcohol is not available to persons under the age of 21 or to those who appear intoxicated.
• Proper Identification is required to be served alcohol.

E. Violations

There are a number of potential violations of the alcohol policy, including, but not limited to:

Under the age of 21:

• Consuming alcohol
• Possessing alcohol
• Purchasing or attempting to purchase alcohol
• Purchasing or attempting to purchase alcohol with false identification
• Transporting alcohol
• Being in the presence of alcohol

General violations:

• Common containers are not allowed
• Providing/serving alcohol to minors
• Selling alcohol to or purchasing alcohol for a minor
• Purchasing and transporting to campus unreasonably
• High amounts of alcohol
• Open containers in public areas or outside
• Significant impairment of functioning due to alcohol
• Encouraging or contributing to the intoxication of another person
• Drinking games or simulated drinking games (defined as games that promote the rapid consumption of alcohol. This includes, but is not limited to: beer pong, flip cup, funneling, Quarters or altered board games)
• Possession or use of alcohol paraphernalia/drinking apparatus
• Large alcohol gathering that exceeds space capacity or involves high risk behavior

F. Guidelines

• In cases where large groups of students are drinking outside a specific living unit, that living unit will be assumed to have sponsored the gathering. Accordingly, residents of that living unit will be held responsible for an unauthorized gathering and for serving alcohol.
• Residents of specific living units, e.g., Townhouses, suites, etc., will be held responsible for violations of the alcohol policy occurring within their living units or sponsored by them. Students with multiple violations of these policies may evicted from the residence halls. Additionally, they may be suspended from Bryant University.

G. Parental Notification

The University has determined that parents or legal guardians of minors will be notified when there is a violation of alcohol and/or drug policy.

H. Sanctions

The Associate Vice President for Student Affairs or designee may restrict a student with a significant prior conduct history or who has currently active sanctions from participating in Study Abroad or Sophomore International Experience opportunities. Any drinking that leads to high-risk behavior will be subject to additional sanctions.

I. Alcohol Education

As part of Bryant University’s comprehensive alcohol education strategy, we offer pre-college alcohol education, programming in the residence halls, on-going alcohol free events, and intervention services. The Bryant community encourages all of its members to seek professional assistance when they have recognized an alcohol use problem. The Bryant community can seek assistance from the following offices: Health Services, Residential Life, Community Standards and Service, Counseling Services, Human Resourcesand Public Safety.

J. Campus Events Involving Alcohol

• Campus events must be registered and approved by the Offices of Residential Life, New Student Programs, Student Activities, Department of Public Safety, and/or Conference Services.
• Campus Dining Services will be responsible for securing all applicable alcohol sale permits for major campus events.
• Consumption of alcohol is permitted only within the limits of a pre-approved area at the event site.
• Non-alcoholic beverages must be available at the same price or less as the alcoholic beverage(s), and featured as prominently as the alcoholic beverage(s).
• A reasonable portion of the budget for the event shall be designated for the purchase of food items.
• No event shall include any form of drinking contest in its activities or promotion.
• “All you can drink events” at which an unlimited amount of alcohol may be consumed for one fee, or special price promotions are not permitted.
• Institutionally approved security personnel shall be present at all times during major campus events, as deemed necessary.
• The sale of alcohol will be by special permission only.

K. Alcohol and Campus Organizations/Departments/Activities

• Alcohol may not be used at membership recruitment functions by any campus organization, including, but not limited to: student organizations, fraternities or sororities, departmental clubs, special interest groups, faculty or staff professional groups, etc.
• Alcohol may not be served, consumed, or otherwise present at athletic, Intramural or recreational sports events.

Animals

Animals are not allowed in any Bryant University building. Any pet on campus must be leashed at all times, in accordance with ordinances of the Town of Smithfield. Tupper and Archie exception! Information regarding Service Animals and Emotional Support Animals can be found in the Residential Life section of the Student Handbook.

Cable TV

Cable TV will be offered in common areas across campus. Students have the option to contract with a streaming provider (Sling, YouTube TV, Philo, fuboTV, Hulu, etc.) should they wish to do so.

Confiscations

Any object or substance used in the commission of a crime or to violate any provision of the Student Handbook may be confiscated and disposed of as deemed appropriate by a University official.

Hacking Devices

Any device designed to emulate or manipulate radio signals (to include Flipper Zero, Pwnagotchi, HackRF One and similar devices) without specific academic purpose is prohibited from campus.

Bryant University respects and affirms the right to peaceful assembly and free speech and association. At the same time, the University has long recognized that the right to protest or demonstrate does not include the right to engage in conduct that infringes upon or disrupts the University’s operations or endangers the safety of others. In balancing these interests, the University maintains the right to implement reasonable time, place, and manner standards relating to any protest or demonstration within its programs and activities.  The rights of others to equal access to and participation in the University’s programs and activities must not be infringed upon or prevented by a protest or demonstration.

Guidelines and Expectations for Protest Attendance and Participation

Bryant University has specific guidelines for protest or demonstration activities that protect the rights of all members of the university community in an equitable and nondiscriminatory manner. These are found in the Student Handbook Code of Conduct and Employee Handbook. Failure to abide by these regulations may result in action by the Department of Public Safety and/or the Office of the Vice President for Student Affairs. The Department of Public Safety reserves the right to request the assistance of Smithfield Police and will inform Smithfield Police of this policy if requested for assistance with a protest or demonstration.

Applicable  parameters include:

• Do not block or alter egress to and from campus buildings, offices and classrooms
• Signs supported by standards or sticks are not allowed
• Excessive noise that interferes with classes, events, and other activities is not acceptable
• Sound amplification can only be used with prior permission from the Office of the Vice President of Student Affairs or Department of Public Safety
• Protests or demonstrations may not occur on campus grounds or within University buildings or facilities during quiet hours on Sunday-Thursday 11pm to 8am and Friday-Saturday 1am to 10am
• Overnight protests or demonstrations on campus grounds or within University buildings or facilities are prohibited
• Demonstrations or behaviors that obstruct or seriously impair the ability of the administration, staff, and/or faculty to conduct University business are not allowed

Protests or demonstrations that interfere with the rights of others to peaceful assembly, orderly protest, free exchange of ideas, or that interfere with the rights of others to make use of or enjoy the facilities or attend the functions of the University will not be tolerated. The Unistructure Rotunda and Fisher Center Patio are the campus sites designated for protests and demonstrations.

It is a violation of University policies whenever any individual or group impairs or prevents, or willfully attempts to impair or prevent, the orderly conduct of a University function or activity, such as lectures, meetings, interviews, ceremonies, or public presentations; or blocks, or willfully attempts to block, the legitimate activities of any person on the campus or in any University building or facility. The unauthorized occupation, or attempted occupation, of any University property, building, office, workspace, or facility that impedes the normal flow of activity is strictly prohibited.

This policy will be applied equitably and in accordance with the Bryant University non-discrimination policy.

Whenever a member of the University community, that is an employee or student, violates these policies, that individual will be subject to University discipline under applicable University process and/or arrest. Whenever a nonmember of the University community violates these policies, that individual will be subject to immediate removal from the University’s campus or facilities and/or arrest. Decisions to invoke University disciplinary action and/or arrest in the course of a protest or demonstration will be made after due warning,  and such process will be implemented by appropriate officers of the University in a nondiscriminatory manner.

These guidelines cover any and all property owned and or operated by Bryant University (Bryant). Bryant permits the recreational use and business-related use of Drones or UAVs (Unmanned Aerial Vehicle) on its Smithfield campus. Recreational uses are limited to areas within Bryant’s property boundaries but outside of the areas shaded in red on the attached map. Business-related operations may occur throughout the entire campus. All UAV operations must adhere to the following guidelines:

• The operation of any Drone or UAV over exterior lands not owned and operated by Bryant shall fall under state and federal regulations for UAV usage. Please refer to the May 2016 Federal Aviation Administration’s memo regarding “Educational Use of Unmanned Aircraft Systems (UAS).”
• The operation of any UAV equipment on and over lands owned and operated by Bryant shall follow all state and federal regulations and requires a prior filing of an operating plan with the Department of Public Safety (DPS).
  1. The Director of DPS will review the plan and make a recommendation to the VP of Student Affairs for its approval, noting any limitations.
  2. Law Enforcement use of UAV technology in execution of a search warrant or as part of a tactical response to an immediate threat is automatically authorized, subject to applicable law and government regulations.
  3. Operators will check in with the Director of DPS before use on campus and will notify the Director upon leaving campus.
• Operating plans must be submitted to the Department of Public Safety dps@bryant.edu and must include the following:
  1. Equipment to be used, (include information about the UAV control systems, communication systems etc.)
  2. Date and approximate time to be used
  3. Location(s) to be used
  4. Purpose(s) of the operation
  5. The identity and contact information of pilot(s) or other remote operator(s)
  6. All forms of data (including imagery) to be collected
  7. Current status of any required licenses or permissions
  8. Provisions for security of the equipment, both during and outside of operation, and of any sensitive data collected
• For approval of an operating plan:
  1. Plan must be submitted at least 72 hours prior to operations on campus
  2. The plan must include all required information in its content
  3. The envisioned operation must comply with applicable laws, government regulations, and other University policies
  4. The envisioned operation must not pose an unacceptable threat to health, safety, privacy, or the environment, either in an absolute sense or compared to other methods of obtaining the desired information
  5. The envisioned operation must be judged by Bryant administrators to be in the best interest of the public and the University
• The Director of DPS will notify operators of approval to operate on campus in writing. This must be received before the UAV is brought onto campus.
• The University holds the right to immediately shut down the operation of an UAV if:
  1. it creates any type of electronic interference
  2. it poses a hazard to sensitive campus equipment
  3. it interferes with any Bryant activity
  4. the operation of the UAV is contrary to the educational mission of the University
• The University reserves the right to confiscate a UAV if the owner/operator has violated any of the terms of this policy.

Any questions or comments about this UAV policy shall be directed to the Department of Public Safety at 401-232-6001 or by email at dps@bryant.edu. Prohibited flying areas shaded in red.

On May 25, 2022, Rhode Island became the 19th state to legalize the recreational use of marijuana for adults over the age of 21. Despite this change in state law, Bryant University’s policies remain unchanged. Bryant University prohibits the use, possession, manufacturing, distribution, or being in the presence of marijuana in any form. Possession of drug-related paraphernalia is also prohibited. Bryant University will remain in compliance with the requirements of the federal Drug-Free Schools and Communities Act.

This federal law requires that higher education institutions such as Bryant University must certify that policies and programs are implemented to prevent the unlawful possession, use, or distribution of alcohol and illicit drugs for students, faculty, and staff on campus. By abiding with federal laws, this includes the prohibition of marijuana in any form or amount on Bryant University’s campus.

The illegal sale, possession and/or use of controlled substances, e.g., alcohol, amphetamines, barbiturates, and other hallucinogens, and prescription medications belonging to another are prohibited on the Bryant campus or at any University sponsored function. Students and student organizations are subject to University disciplinary action and referral to local authorities for violation of the University drug policy.

Education, Counseling, and Treatment
Students who believe they have a problem with alcohol or other drugs may present their concerns to the Office of Counseling Services (401-232-6045) and/or the Office of Health Services (401-232-6220).The professional staff in these offices can provide personal advising or counseling, detailed information on health risks and intervention strategies, and/or referrals to specialized substance abuse treatment programs as needed. All contacts with these offices are confidential and private.

If you have any questions or concerns regarding Bryant University’s drug policies, please contact The Office of Community Standards and Service.

No student or group of students shall encourage or participate in any form of hazing on or off campus. Hazing is defined as any action taken or situation created to produce excessive mental or physical discomfort, embarrassment, harassment, or ridicule. Such activities and situations include, but are not restricted to, paddling in any form; creation of excessive fatigue or sleep deprivation; tests of endurance, requiring the consumption of alcohol, food, non-food substances, or large amounts of water or liquids; physical and psychological shocks; quests, treasure hunts, scavenger hunts, kidnapping; blindfolds; lineups; road trips or any other such activities conducted off-campus; wearing in public any apparel which is not normally in good taste; activities involving nakedness; exposure to extreme weather, engaging in public stunts; morally degrading games and activities which are not consistent with the law, ritual or policy of Fraternity and Sorority governing bodies, the policies of student organizations, athletic teams, and Bryant departments, or the regulations, policies, and standards of Bryant University. Additionally, acts of personal servitude are prohibited such as cleaning an active member/teammate’s room and repeatedly running errands for a member/teammate.

Hover Boards, Electric Scooters and Other Lithium Battery Powered Devices

Hover boards, electric scooters and other lithium battery powered devices are prohibited from campus due to fire safety hazard.

Pond Safety

For your safety, swimming, ice skating, walking on ice, and throwing persons or objects in the pond is prohibited at all times.

Skateboards/Roller Blades

Skateboards and roller blades and any other wheeled transportation (i.e. razor scooters) may be used on University sidewalks, but skateboard or roller blade use is strictly prohibited inside any building.

The posting policy is intended for Bryant University students, faculty, and staff, and is not intended for individuals outside the Bryant community.

Students may not post or distribute any signs, notices, posters, flyers, or leaflets without first receiving the express permission from the Division of Student Affairs.

Posting Parameters

Posters should not exceed 24”x36” dimensions. Flyers should not exceed 8.5”x11” dimensions. Please note that only one poster/flyer can be posted per bulletin board and that posters/flyers may only be posted in designated locations. All posters/flyers must be affixed to approved areas and bulletin boards only. No posters, signs, notices, etc., may be affixed in any manner to walls, doors, windows, or posts. Posters/flyers are permitted to stay posted for 30 days and extension approvals will not exceed the duration of one semester. All posters/flyers must be removed 48 hours after the event. Semi-permanent or permanent material, such as sidewalk chalk, paint, markers, stickers on signs, posts, other campus surfaces are not permitted.

Posters/flyers must be approved at least one week in advance of posting

• To post in Fisher Student Center or Unistructure visit the Student Organization Resource Center (3^rd) for approval.
• To post in the residence halls visit the Office of Residential Life located in Exeter House for approval.

To receive approval of posters/flyers, the following must be present:

• Event Name – This should be the same as the name used on Engaged.
• Event Details – Include the date of the event, the time the event is taking place (including start and end times), and event location (include rain location if applicable). You should include a QR code that links directly to the Engaged page for the event being promoted.
• Host Details – Include the organization or department name of who is hosting the event being promoted, and contact information entailing a contact name and email/phone number for the person(s) in charge of the event.
• Accessibility Statement – All posters/fliers must include the following accessibility statement. FOR ANY QUESTIONS, OR TO REQUEST ACCOMMODATIONS, PLEASE CONTACT [name/email] BY [date]. Note that the deadline to contact should be 5-7 business days prior to the event date to allow ample time to make requested accommodations.
• Stamp from the approving department.

Requests to print posters through Student Activities should be submitted at least two weeks prior to the desired posting date to allow ample time for processing and obtaining a stamp. Please note that printing is processed in a queue – submissions will be processed based on when they come in rather than when you need them printed by.

You can submit a poster request for student organizations here: https://engaged.bryant.edu/submitter/form/start/298395

Any non-student organization poster requests can be requested through the copy center

Digital Signage

Digital signage should include all of the above except for a stamp. Digital signage should look the same as posters/flyers. All digital signage requests should be submitted to IT after getting approval from the appropriate office(s). For information on posting digital signage, please visit the following resources.

• Bryant Digital Signage
• Bryant’s Digital Signage Guidelines

Charitable, Religious, and Political Solicitations are not allowed on University property unless they have received the permission of the Vice President for Student Affairs/Dean of Students or designee. Permission for such solicitation will be granted only to the extent that such activities are consistent in time, place, and manner with the mission and activities of Bryant University.

Student Ventures are defined as projects conducted by students for the purpose of making a profit. Solicitation applies to commercial, charitable, religious and political endeavors.
• No Bryant University student may engage in the sale and distribution of goods or services to or solicitation of subscriptions from Bryant University students, faculty, and/or staff without the approval in writing from the Vice President for Student Affairs and Dean of Students or designee.
• Bryant University assumes no liability for the products or services provided by student businesses.
• Students are only able to use their residence hall address (i.e., Bryant University post office box number) as a business address for the semester(s) they are actively enrolled.
• All parties granted permission to sell or solicit for the sale of merchandise must agree to abide by appropriate federal, state and local regulations.
• The Office of the Vice President for Student Affairs and Dean of Students may review at any time the operation of any student business and may revoke its permission to operate on campus.

Student Organization Ventures / Fundraisers are projects conducted by Recognized Student Organizations (RSOs) for the purpose of making a profit. Student organizations may sell or solicit for the sale of merchandise on campus only with the written approval of Student Activities. Such approval will be given only when it can be shown that the primary beneficiaries of the sale will be the University community and the student organization. RSOs seeking approval for fundraising and business endeavors must fill out this form.

Non-Student Ventures include all efforts to sell or solicit for the sale of merchandise by University employees, University affiliates, or commercial vendors.
• University employees may sell or solicit for the sale of merchandise on campus only as directly related to the purpose and description of their employment.
• University affiliates may sell or solicit for the sale of merchandise on campus only as provided for in their written terms of affiliation with Bryant University.
• Commercial vendors may sell or solicit for the sale of merchandise on campus only with the written authorization of an office of Bryant University acting within the scope of its authority.

For a small fraction of the overall tuition costs, GradGuard Tuition Insurance can protect your investment. Their Tuition Insurance provides reimbursement when a student is unable to complete an academic term due to an unforeseen, serious injury or illness, mental health condition or chronic illness.

• Private or commercial trips may not be advertised in University facilities or on bulletin boards without the permission of Student Activities. Advertising is prohibited on/under residence hall doors or on car windshields.
• Recognized Student Organizations may use University facilities and bulletin boards to advertise approved trips. However, the University does not imply any sponsorship of such trips by use of its facilities for advertisement purposes only.
• Student trips must be registered and approved by the office that oversees their day-to-day operations and policies. This includes:
  • Student Activities (for Recognized Student Organizations)
  • Office of Residential Life (for RAs)
  • Department of Athletics (for Athletic Teams and Club Sports)
  • Other appropriate University offices (depending on the trip)
• Students have no authority to contract for trips or travel arrangements on behalf of Bryant campus division heads (e.g. VPSA, Athletic Director, etc.), or their designees, are the only authorized agents of the University in this regard. Trips conducted against this policy by students or student organizations are not considered official University organization travel, and the sponsoring organization  may have any or all of its privileges as an organization revoked. Individual students organizing such unauthorized trips may also be subject to disciplinary action.
• Student organization advisors must notify the Department of Public Safety of buses coming onto campus to pick up students. They must indicate time and location of arrival.
• Recognized Student Organizations should refer to the Student Activities Manual for Recognized Student Organizations, or contact their Student Activities adviser, for specific information on travel guidelines related to their organization. This includes the type of travel they are authorized to conduct (e.g. daytime, overnight) and information on any professional staffing/adviser presence that may be required.

For Resident Students…

• A visitor is considered anyone that does not reside in a student’s room, suite, or townhouse.
• No student shall have more than one non-Bryant visitor at any time.
• The behavior of visitors is the responsibility of the host student. Host students will be held responsible for inappropriate behavior (vandalism, fights, harassment, etc.) committed by their visitors and referred to the student conduct process. Therefore, students are required to always accompany their visitors around the campus and to monitor their behavior.
• Each student has the right to their room, however, the further privilege of entertaining visitors in a bedroom is a negotiable agreement between roommates.
• Visitors will not be permitted on campus unless cleared by their hosts through the entrance gate. Visitors coming on campus after 11:45 pm must have their host come to claim them at the gate.
• Visitors may stay overnight in the residence halls or townhouses for a maximum of two (2) nights within a (7) seven-day period.
• Resident students who consistently stay/sleep in another resident’s room and/or suite for more than (2) two nights may be subject to disciplinary action.
• All visitors shall be at least eighteen (18) years of age, unless accompanied by a parent or certified legal guardian, or with prior approval of the parent or guardian from the Office of Residential Life. Students expecting visitors under the age of 18 must request such permission from the Office of Residential Life no less than three (3) days before their visitors scheduled arrival.
• Alumni who are staying overnight in the residence halls need to be registered as visitors.
• Visitors (regardless of age) may not bring any amount of alcohol onto campus at any time.
• Visitor passes will not be issued for the first full week, including the first weekend, after the start of the Fall Semester; the week of Halloween; nor from the Wednesday before Spring Weekend through the Sunday of Spring Weekend. Likewise, visitor passes will not be issued from the final day of classes each semester through the conclusion of the final exam schedule. Visitor passes will not be issued during breaks, holidays, and summer semesters. Please contact the Vice President for Student Affairs/Dean of Students Office at 401-232-6046 with any questions.
• Violation of the visitor policy may lead to the loss of future visitor privileges. Visitors who breach Bryant University policies may be prohibited from entering the campus. In certain cases, the Vice President for Student Affairs/Dean of Students or their designee may contact the visitors’ College or University to address the situation further.

For Commuting Students…
Commuting students are not considered visitors and may enter campus at any time with a valid Bryant University ID.

• Commuters may host visitors. The visitor policy applies to their visitors.
• Commuters staying overnight in a residence hall must obtain a visitor pass through a resident student. In this case, all policies and procedures noted for outside visitors shall apply to the commuting student.

Visitor Pass Request Process
The Visitor Pass System is accessed through the MyBryantHousing portal

• Before any visitor pass can be requested by the Host student, the Visitor must complete a one-time visitor registration.
  • The Visitor completes the online form. They will be prompted to provide their personal mobile phone number (used as their primary identifier and for text messages), name, gender, date of birth, email address (used for registration verification), emergency contact name/phone/email, vehicle information, address, and a recent photo.
  • After the form is completed, the Visitor will receive an email with a link and code
  • The Visitor will need to click on the link and enter the code to verify and complete the registration process.
  • The Visitor will receive a text message once registration is completed and verified.
  • The Visitor can notify their Bryant student Host to confirm registration is complete so the Host can request a Visitor Pass.
• Once the Visitor has completed the registration process, the Host will log in to the MyBryantHousing portal.
  • Click on New Visitor Pass in the main navigation menu
  • Click on Create New Visitor Pass
  • Enter the Visitor’s mobile phone number (the same one they used to register), select Overnight (Bryant University does not require visitor passes for daytime visitors), then click on Lookup.
  • Update the Arrival Date and Departure Date (please leave the times unchanged). NOTE – these dates can only be a maximum of 2 days apart.
  • Read the Bryant University Visitor Policy, then select I agree to the Visitor Policy.
  • Click on Create Visitor Pass to complete the request process.
  • The Visitor will receive a text message with a link to their live Visitor Pass.

Visitor Pass Request Procedures
All Visitor Passes received by the Office of Residential Life require review and approval. Any status changes other than to Approved (i.e. Rejected or Revoked) will be communicated to both the Host and Guest.

• If a Visitor Pass is requested for a Visitor under the age of 18 the Office of Residential Life will contact the Visitor’s emergency contact to verify the Visitor is approved to visit and stay overnight.
• Students expecting visitors under the age of 18 must request a Visitor Pass no less than three (3) days before their Visitor’s scheduled arrival so the office has adequate time to review the request.
• The Visitor is texted a link to their live Visitor Pass. The heading of the Visitor Pass is red (invalid) until the day/time the Visitor Pass becomes valid. Once a Visitor Pass is valid the header on the Visitor Pass turns green.
• Guests are required to always carry their personal cell phone with the Visitor Pass, as well as valid photo ID, while visiting campus. Visitors will need to present the Visitor Pass at the Entry Control Station when first entering campus and at any time upon request by a Bryant staff member; including, but not limited to, Residential Life staff and Public Safety staff.
• The Office of Residential Life requires students to coordinate with their roommate(s) regarding occupancy limits set in the Occupancy and Board Contract. At any given time, the maximum number of individuals allowed in a residence hall bedroom is six (6) persons; in a residence hall suite is fifteen (15) persons; and in a townhouse is twenty (20) persons.
• Please report any issues with the Visitor Pass system to the Office of Residential Life.

• The possession of firearms, fireworks, ammunition, explosives, knives or other dangerous weapons or any instrument used as a weapon is strictly prohibited on campus. Instruments such as pellet guns, paint ball guns, BB guns, projectiles, and other instruments in which the propelling force is spring, air, piston, CO2, or brute force are considered weapons.
• Folding knives that have blades that do not exceed 3 inches are permitted except in sponsored events. If brought to sponsored events, they will be confiscated. Any knife or instrument with a cutting edge greater than 3 inches will be confiscated without return. Kitchen knives are allowed in the kitchen areas of townhouses, within the Barrington Hall community kitchen and should be used for intended culinary purposes only.
• Brandishing weapons such as hand pellet guns and other weapons where a reasonable person may interpret it to be a genuine article may have criminal as well as Code of Conduct implications.